Online rather than in-person meetings for community association boards of directors became very popular during the height of the Covid pandemic. Their use has diminished since then, but they still remain a popular option for many boards and committee meetings to facilitate effective administration and operations.
Whether it is on Zoom, Workspace, Teams or another internet-based meeting platform, conducting a virtual board meeting instead of an in-person meeting can be a highly effective problem solver for many associations. Communities need to rely on dedicated volunteers, and online meetings are sometimes the only option for busy directors and committee members to be able to take part.
In addition, for emergency meetings or special meetings that need to be held offsite and/or kept private, online platforms provide a convenient and efficient option. If a property is heavily impacted by a hurricane or other disaster and it is inaccessible, having the preparations in place for online meetings can enable directors who may have evacuated to other locales to effectuate immediate decisions and actions.
For special meetings of the board, such as those to discuss private personnel matters and potential changes, the virtual option is often the best choice. They can be organized at the spur of the moment should the need arise, and their convenience for all the participants makes it much easier to achieve a quorum on short notice.